Significant documents during the subdivision process in land

  While waiting for subdivision to be completed, you should hold the following key documents as proof of ownership or transaction:

1️⃣ Sale Agreement (if you bought the land)

✔ A signed sale agreement between the buyer and seller showing details of the land and payment.

2️⃣ Acknowledgment of Payment

✔ If you have paid in full, ensure you have a receipt or proof of payment from the seller.

3️⃣ Mutation Form (Application for Subdivision)

✔ If the land is being subdivided, the mutation form is submitted to the surveyor and land office.

✔ This document shows the planned subdivision and the new parcel numbers.

4️⃣ Copy of the Mother Title Deed

✔ Since the new title is not yet issued, keep a copy of the original (mother) title deed under which your portion falls.

5️⃣ Land Control Board (LCB) Consent (if applicable)

✔ If it's agricultural land, LCB consent is needed before subdivision and transfer.

6️⃣ Surveyor’s Report & Map Extract

✔ The surveyor will create a new map showing how the land is subdivided.

✔ You should get a copy of the surveyor’s report and sketch plan.

7️⃣ Letter of Land Allocation (if applicable)

✔ If the land is from the government or a settlement scheme, a letter of allocation may serve as interim proof of ownership.

8️⃣ Land Registry Application for New Title

✔ Once the subdivision is approved, an application for a new title deed is made at the Land Registry.

🔹 Key Tip: Ensure the subdivision is properly registered and approved to avoid future disputes! 🏡

Courtesy of: Mr. Njogu